Program Assistant

Full-time Seattle-only

Grist is an independent nonprofit media organization that envisions a planet that doesn’t burn and a future that doesn’t suck. It’s our mission to make the story of a better world so irresistible, you want it right now. We are devoted to eye-opening environmental journalism that explores solutions, exposes injustice, and emboldens readers to act. And we go beyond the page to convene leaders bringing about a sustainable world that works for everyone.

SUMMARY

We’re seeking a remarkably passionate and organized Program Assistant to support both our Founder and our CEO in managing their busy calendars and providing day-to-day assistance across their portfolios. The ideal candidate will be experienced in handling a wide range of administrative and executive-support-related tasks, able to work independently with little supervision, and possess a bias for action. You’ll join a team of thought leaders and changemakers who wake up every day to make the world a better place. This job is a great foray into the ins and outs of the environmental and media world — a fantastic opportunity to learn from the best! This job is based at Grist HQ in Seattle.

Responsibilities:

  • Set appointments and maintain Founder’s and CEO’s schedules, including internal and external meetings, calls, and events.
  • Manage Founder’s and CEO’s daily activities, ensuring efficient use of time, attention to urgent matters, and completion of all tasks on deadline.
  • Handle all aspects of Founder’s and CEO’s travel, including arranging transport and lodging logistics, and ensuring other trip details are as streamlined as possible.
  • Research, fact-check, proof, and prepare briefings and backgrounders for Founder and CEO meetings as needed.
  • Work with Founder to support the development of a new program area at Grist to convene leaders in sustainability.
  • Plan for an internal speaker series, connecting staff to high-profile guests visiting Seattle.
  • Attend meetings, taking notes and representing Founder and CEO as needed.
  • Perform other tasks and complete special cross-departmental projects for Founder and CEO as needed.
  • Draft correspondence and assist with other meeting follow-up as needed, including managing the process of sending out emails to lists of contacts.
  • Support Founder’s and CEO’s involvement in Grist fundraising efforts.
  • Maintain Founder’s and CEO’s contacts and related visitee lists for trips around the country, as well as relevant email lists.
  • Manage Founder and CEO’s finances, relating to their professional expenses. Maintain timesheets for same.
  • Be part of our culture club and help in the planning of organizational activities like our annual picnic, holiday party, retreats and other group activities.

Qualifications:

  • Bachelor’s degree
  • 3+ years of professional experience
  • Proven ability to organize and schedule work effectively and efficiently in a fast-paced environment, managing multiple projects at the same time
  • An uncanny attention to detail
  • Demonstrated proficiency in writing and editing correspondence
  • Mad skills with technology, including deep experience with calendar and database systems and strong comfort working with Gmail and other G Suite tools; know-how in utilizing Salesforce, Slack, and Box a plus
  • Experience working with a board of directors and board members’ support staff
  • Interest and passion for advancing Grist’s mission
  • Bonus points for experience with planning events, preparing slide presentations, and leading design projects
  • A sense of humor!

Compensation

  • $40,000-$55,000 annual salary, depending on qualifications
  • 10 paid holidays per year, 15 days of paid vacation, and 10 days of sick pay accrued per calendar year
  • Medical, dental, and vision benefits (Grist pays 85% of the premium)
  • Public transportation benefits
  • Short-term and long-term disability and Life/ADD benefits
  • 401(k) retirement plan, with an employer match
  • Flexible Spending Account

Cultivating an inclusive staff is central to Grist’s focus on advancing equity. We’re interested in hearing from people who can work with diverse colleagues of varied experience. Candidates of all backgrounds are encouraged to apply. Grist is an equal-opportunity employer.

To apply, please send a cover letter and resume to programassistant@grist.org with “Program Assistant” in the subject line. We are looking for a thoughtful, personalized cover letter that demonstrates your qualifications and writing style. No phone calls, please.


Special Projects Writer

Contract Seattle-only

Are you an experienced writer and editor with a belief that climate change is the story of our lifetime? Are you hungry to explore solutions to the perils confronting this here planet? Do you have an irreverent wit, a love of grammar, and a way with words? If so, Grist wants you.

Grist, a leading green news organization, is seeking a special projects writer to work with our founder and a small team to help develop a new program focused on solutions and the people behind them. In this role, you will hop on the phone with a solar-startup CEO in coal country, interview experts on new farming techniques in the Great Plains, and compile research on how leading Fortune 500 companies are upcycling old products to make new ones. Your work will tell the story of a future that doesn’t suck and give voice to Grist’s new program, The Fix @grist, which focuses on Fixes happening around the country and world, and on Fixers, the innovators and do-ers making change happen. The program encompasses a new set of content on our site and other platforms, and a series of events that convene Fixers in person.

You will work closely with Grist’s founder to dig into the story of progress through research, writing, and editing. And you’ll support the growth of our new program by crafting promotional and background materials for it, collaborating on this work with other teams across the organization (e.g., editorial, audience development, fundraising). We prefer candidates based in our hometown of Seattle, but are open to alternatives for the exceptional somebody, as many of our team members work remotely. The position may begin as a contract-to-hire role.

Responsibilities

  • Launch a regular email newsletter from our founder focused on Fixes and Fixers, developing its tone and themes
  • Lay the groundwork for an annual special project that highlights emerging solutions, researching topics and writing some of its contents
  • Produce regular interviews with Fixers, other innovators, book authors, and other thoughts leaders working toward a better future, publishing content under our founder’s byline, as well as your own
  • Run discussions with Fixers and our audience members on our site and other platforms
  • Conduct research for a Fixers-related podcast
  • Manage social-media content related to the new program on Instagram, Facebook, and Twitter
  • Draft compelling talks and presentations for our founder, as well as occasional articles for other publications
  • Develop and edit clear, witty promotional materials for our program, including proposals to potential partners, communications to events participants and Grist audience members, and collateral for events
  • Contribute to the new program’s strategic direction
  • Take on other duties as needed (we’re a small crew, so everyone pitches in)

Qualifications

  • Bachelor’s degree in a relevant field
  • At least three years of reporting, writing, and editing experience, preferably online
  • Knowledge of and interest in environmental issues, especially climate change and energy, regenerative agriculture, livable cities, and environmental justice
  • Superior writing skills, including a track record of creating content for a range of audiences
  • Ability to master in short order Grist’s irreverent, conversational voice
  • Comfort working in a fast-paced environment, juggling multiple priorities and deadlines
  • Mad skills with technology, social media, and other digital tools for journalism, including G Suite
  • Obsessive attention to details
  • Ability to work independently with little supervision
  • Strong communication and interpersonal skills, and an ability to interact with individuals at all levels of an organization, with a knack for bringing together the necessary stakeholders on a project
  • A passion for our mission
  • A wicked sense of humor (ya know, when appropriate)

Cultivating an inclusive staff is central to Grist’s focus on advancing equity. We’re interested in hearing from people who can work with diverse colleagues of varied experience. Candidates of all backgrounds are encouraged to apply. Grist is an equal-opportunity employer.

To apply, please send a cover letter, resume, and three to five work samples to specialprojects@grist.org with special-projects writer” in the subject line. We are looking for a thoughtful, personalized cover letter that displays your qualifications, enthusiasm, and communication style. No phone calls, please.